This section of our guidance talks you through the step-by-step process of how to use WordPress and publish posts on our network.

What’s in this guide


Getting started – log in and edit your profile

When you’re first set up on our blog network, the first thing you’ll need to do is log in and set up your profile. The following two videos talk you through how to do this:

Note that: You may need to edit your profile more than once if you write for more than one blog. For example, if you write for On Biology and On Health.

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Publishing posts: step 1 – set up your post

When you know you want to post a blog (even if it’s far in advance) add it to WordPress:

  • Add in a holding title and a few details in the main text box about what the post will be about.
  • Click ‘Edit’ next to ‘Publish immediately’ and put in the date you’re thinking of publishing on.
  • Click save. The post will now appear in the editorial calendar, which you can access from the Dashboard.

The below video takes you through the blog post editor and how to set up your post:

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Publishing posts: step 2 – write your post

When you start writing the post, set the status (just below the ‘Save’ button) to ‘In Progress’ before you save the post. The below sections take you through how to produce your blog post.

How to add text and an excerpt

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How to add images

The below video shows you how to add images to your blog post. You can find advice about sourcing images in the blog post checklist section of the guidance.

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How to add pull quotes

Pull quotes can highlight important sections of your text and also break up the text to add visual variety. The below video shows you how to add them:

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How to add topics and tags

Topics and tags are really important to help people find your post. The below video shows you how to add them:

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How to add an article reference

The blogs now offer you the ability to add an article feature box at the end of the post, which is useful if you’re writing about a specific piece of research. Find out how to do this in the video below:

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How to embed videos

Embedding videos from YouTube couldn’t be easier. The find out how to do this in the video below:

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Publishing posts: step 3 – checking your post

Before you send your blog post to be reviewed, you should check your post against the Editorial checklist on the right-hand side in the blog post editor and against our blog post checklist diagram. The key information and knowledge that our Editors use to check your post are:

So make sure you’re familiar with these.

The next section tell you more about how to send your post for review.

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Publishing posts: step 4 – send your post for review

Once you’re happy that the post is ready, set the status (just below the ‘Save’ button) to ‘Ready for review’ and then Save the post. A notification will go to the Editors for that post. The video below shows you how to do this in more detail.

Note that: Our standard turnaround time is two-three days. If you need the post reviewed urgently, email blogging@biomedcentral.com to let them know.

If you are adding a guest post, then this is also the point at which you should send the guest’s profile information to the Blogs Manager. You can find details of what you need to send in the ‘Publishing guest posts‘ section.

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Publishing posts: step 5 – make edits and publish

Once the post is checked, if changes are needed the Editor will make comments in the Editorial Comments box and save the post as ‘Needs edits’. You’ll receive an email when this happens. Otherwise, if they are happy, then the post will be saved as ‘Approved’.

If the Editor asked for changes, make those edits and save the post as ‘Ready for review’ again.

Once the post is set to ‘Approved’, you can schedule or publish the post. (Or if it’s a guest post, the Editor will publish/schedule it for you.)

The video below describes this process in more detail:

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